Terms and Conditions

Play by the rules

Conditions of Membership

TERMS & CONDITIONS

All memberships include Affiliation Fees and VAT and are subject to approval by the Director of Golf.

  • Membership renewals are due 1st April with the option of a monthly Direct Debit or a single payment. There will be an additional £30 charge for those selecting to pay via Direct Debit. If a member cancels their direct debit or there are insufficient funds in their account to collect payment, membership will be suspended until payments are bought up to date.
  • All current members are encouraged to renew as promptly as possible after 1st April as pro-rata discount will not be available for those renewing later in the year. Playing rights will be suspended and members will not be entitled to enter competitions until payment has been received.
  • If you decide to terminate your membership, you must advise the club in writing and return your membership card to the Pro Shop. Should you decide to re-join the club at a later date, the full joining fee will be payable.
  • To qualify for age specific membership categories, the club will take the age of the member on 1st April 2021.
  • Your current membership card will remain effective for the duration of your membership and must be swiped in the Pro Shop prior to playing each round.
  • Bookings can be made up to two weeks in advance. If a member needs to cancel their booking, they should do so at the earliest possible time so that the tee time can be made available.
  • All full members are entitled to introduce a maximum of three guests per day at reduced rates. The same guest may only play six times per year on this rate. Members must sign in all guests at the Pro Shop before play.
  • The rules adopted by the Royal & Ancient Golf Club of St Andrews shall govern play on the golf course. We reserve the right to close the course for essential maintenance, Open competitions and Charity golf days, but notice of these dates will be provided well in advance.
  • The opening hours of the Clubhouse and use of the course will be fixed by the club management and updated regularly. We request that a ‘smart casual’ standard of dress is observed in the Clubhouse at all times. This is at the discretion of the club management.
  • The club is not responsible for the loss, damage or theft of personal property left on or around the premises or car park. This includes items left in lockers.
  • Buggy usage is subject to management protocols. Any misuse will result in the privilege being withdrawn.
  • Abusive, offensive or threatening behaviour is prohibited on the course and in the Clubhouse, at all times. Violation of this rule may result in immediate termination of membership rights.

 

A D D I T I O N A L   T E R M S    relating to the Cowdray Lifestyle Card

  • The Cowdray Lifestyle Card and additional credits must be paid for in full and in advance. The agreement is for the renewal period of 1st April – 31st March. There will be no pro-rata discounts or refunds available. A Lifestyle Card holder can upgrade to a Full member at the end of the calendar year, but not during the year. Credits are not transferable to guests.
  • Credits can be topped up throughout the year. There is a minimum top-up spend of £100 for 100 credits, however there is no maximum top-up spend.Any unused credits from the previous year may be rolled forward. This is only applicable for members who renew their Lifestyle Card subscription fee.
  • Bookings can be made up to two weeks in advance. If a member needs to cancel their booking, they should do so at the earliest possible time. Five credits will be deducted from members’ accounts if they do not check-in for their allotted booking.
  • All Lifestyle Card holders MUST check-in at the Pro Shop PRIOR to playing golf.
  • Buggy usage is subject to management protocols. Any misuse will result in the privilege being withdrawn.
  • Abusive, offensive or threatening behaviour is prohibited on the course and in the Clubhouse, at all times. Violation of this rule may result in immediate termination of membership rights.

 

A D D I T I O N A L    T E R M S   relating to Pro Shop accounts

  • Cowdray Park Golf Club gives members the opportunity to have an account within the Pro Shop using our Levy credit system.
  • Levy credits can be purchased directly (for example, if a member put £50 into their Levy account, they will have £50 to spend in the Pro Shop without having to carry cash/credit or debit card).
  • Levy credits may also be applied to a members account as a result of a ‘Two’s win’ or from other competitions held at the club. Levy may also be topped up by exchanging prize vouchers.
  • Levy credits can be used to purchase any item from the Pro Shop as well as trolley or buggy hire. We able to order non- stock items therefore please ask a member of the team if you are looking for something specific.
  • A members account balance reduces as they spend. Once all credits have been spent, the member must top-up before any further purchases can be made.
  • All Levy credits are valid for two years from the date that they are added to the members account. After two years the credits will expire. This policy was adopted from 1st January 2020 and any existing credits will expire 31st December 2021.
  • A members’ current Levy balance is displayed at the bottom of the receipt each time they make a purchase on their account. In addition to the above, members can request a statement of their Levy account at any time. This statement shows clearly when credits are due to expire. The system automatically uses the oldest credits first when a member makes a purchase.
  • Cowdray Park Golf Club will send statements to all members with a Levy balance of £5 or more at the end of June and December each year.
  • It is the responsibility of the member to ensure that they manage their Levy credits. If a member leaves the club, we reserve the right to retain any unspent Levy credits.
  • Levy credits MAY NOT be used for guest green fees, lessons or Lifestyle Membership top-ups.

 

A FINAL NOTE

  • Our most important prerequisite to membership at Cowdray Park Golf Club, is to respect staff, fellow golfers and all of our facilities, so that we are all able to enjoy this great game along with the beautiful views and surroundings that this fantastic golf course is proud to offer. Cowdray Park Golf Club reserves the right to amend this policy at any time.

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